Phone Time Attendance Tracking Helps Store Managers Shine

Retail managers often report their stores' time attendance tracking data to a central location. Unfortunately, without the right tools for tracking their employees' hours, mistakes are easily made that throw a wrench into the works at the home office. Phone time attendance tracking helps store managers shine by eliminating many of the issues that can give their stores a black eye.

What are some of those reasons the home office payroll location might be calling? Let's look at common remote location payroll headaches caused by conventional time clocks:

* Timecards missing time stamps or manager approvals.
* Incorrectly calculated timecards.
* Missing, damaged or illegible timecards.
* Suspected timecard padding by store employees.

Needless to say, plenty of store manager time can be wasted correcting time cards, verifying time records and calculating employee time for their stores. If you're a retail manager who often spends too much time on timekeeping issues, perhaps it's time to suggest a better solution to the home office.

Here are some great reasons that making the switch to a phone time attendance tracking system makes sense for companies with many locations.

* A phone time clock system records the exact time an employee starts his shift, eliminating timecard padding.
* A telephone time clock eliminates the need for paper timecards that can be lost or damaged.
* Using a web-based phone time clock setup means each level of management has access to real-time employee attendance data via the Internet.
* Payroll calculation errors are a thing of the past as each employee's time is accumulated for each payroll period.
* Timecards can be printed and stored at a central location for every retail outlet in your company's chain.

Imagine just how much you'd shine as a store manager if you were the person who suggested switching to a telephone time clock for every store! Not only would management appreciate the savings in time, money and frustration, other store managers would also be relieved of one of their biggest headaches.

Just think, a phone time clock system might just be your route to promotion even as it's saving you frustration in your own store!

Set Up Your Phone Time Clock in Three Easy Steps

Making the change from a paper-based timecard system to a highly-efficient telephone time clock might seem overwhelming. If you're in charge of overseeing the change, there are three easy steps for a successful transition.

Before we detail those three steps, let's review the reasons why changing to a phone time clock is a good decision. First, a time attendance tracking system in which employees call in at the beginning and end at each shift cuts down on timecard padding. A phone system is exacting and efficient, eliminating unnecessary payroll costs.

The second reason smart companies with remote employees are turning to this type of system is the ease of calculating payroll. Using an online interface, the payroll administrator is able to create payroll reports and print individual time cards.

Once the decision has been made to move to a telephone time clock system, the sequence to implement it is very simple:

1. As the account administrator for your web-based system, you'll be given the ability to login to your system from any computer and check the status of any employee.
2. Using that account, you'll login and add employees, job locations and the destination for text message alerts that notify you of missed shifts and employees' clock in and out times.
3. Train employees to call the toll free number to clock in and out of your system.

After your system is up and running, you'll be able to log on to the web-based interface for your phone time clock and see live timecard data for every employee. You'll also be much more in control of overtime, because live data gives you the ability to make decisions on shift coverage when it matters.

If you have a robust telephone time clock system, you can also stay in touch and communicate with employees easily. Recording a message they must listen to before logging in insures up-to-date information is communicated to employees, even at the most remote locations.

Updating your time attendance tracking with a phone time clock is a wise decision for most companies with remote employees. As a manager, you'll gain more control over employees who work off-site, and unnecessary payroll expense.

A simple three-step process will help you make the transition with as little disruption as possible. Isn't it time you found out for yourself how easy it really is?

Benefits of a Telephone Time Clock

When looking for a new way for to keep track of my sales staff worked hours, a friend told me the benefits of having a Telephone Time Clock. This seemed like the perfect tool to use in order to keep track of all the hours worked by our employees that have to travel away from the office during the workday. But I wanted to know what all the advantages were when using this type of time clock system.

I found out that many industries use this service for in order to keep an accurate record of employees. It eliminates the need for passing out, collecting or the adding of traditional time cards. There is also no more “padding” of hours worked or uncontrolled overtime. This helps to keep labor costs down in many companies that use this type of service.

A Phone Time Clock makes doing payroll a lot easier too. Not only is it more accurate it saves time when a payroll department is adding up the hours worked for each employee. This method is easier to keep track of since every second an employee works is documented. This keeps errors down when paying employees.

Employees that have to work at home or perform their job outside of the office, such as those in sales, this service can help them to keep track of time worked every day. The system is easier for employees that work out of the office. All they have to do is call the service at Chronotek and they are clocked in or out for the workday.

Many employees like the fact that their hours worked are well documented and the telephone service is easy to use. This helps a company to accurately use the Time Attendance Tracking It also helps to eliminate using paper products like time cards, which is better for the environment, since many companies are now going green. This makes many employees and companies feel like they are doing their part to protect the environment. service.

Using a telephone time clock in a business has many benefits. This type of service helps to cut labor costs from overpaying employees. It keeps companies from using paper time cards, making a company greener. The use of a telephone time clock is a great tool for any business big or small. No matter what the size, this service pays for itself and many companies see their labor costs from over paying employees reduced drastically.

Time is Money

I own a large and very busy insurance company in Kentucky. I have 37 agents who work for me and service over 15 counties. I don’t require my agents to come into the office every day because most of the work they do is in home visits with clients. I pay my agents commission plus an hourly wage and keeping up with their time cards became a big headache. That’s when I began using telephone time clock; a service that allows my agents to clock in using their phones which gives me an accurate report of the time they spend working.

The agent will call in to the phone time clock when they get to a client’s home and then will call back to clock out. This service has saved me a lot of frustration and worry about whether my agents are being honest with the time they work and gives me an excellent report about how much time they spend with each client. This is important information as it helps to calculate how much time an agent will need with a client so that we can schedule appointments without over-lapping new appointments. This service has become one of the most useful tools I utilize in my business.

I get a daily time attendance tracking report that gives me a great deal of data that has helped me increase my business and productivity. Clients don’t have such a long window of wait time as they did before. And we can see immediately if an agent is going to be delayed with a client and not make the next appointment on time. We can then call that client and let them know the agent will be a little late.

Before I began using the telephone time clock I had no idea exactly where my agents were. Now I know when they get to their appointments and at what time they finish. As the owner of this business it’s my responsibility to make sure our business runs as smoothly as it possibly can. With telephone time clock work days are more organized and the agents as well as myself are working more efficiently and productively.

This service has changed the way I do business and has helped me take the guesswork out of the time card dilemma. It was always a guessing game before I began using the telephone time clock because agents would forget to write down their times and they were often guessing about the actual time they spent working with a client. Now there is no guessing; it’s all electronically time stamped and sent to me in reports. I recommend this service to anybody who has employees that work in the field.

How a Telephone Time Clock Eases Management Frustrations

Here's a scenario many business managers hope to never experience again: At the start of a shift, remote employees arrive late or don't report at all. Because the manager is still using paper-based time attendance tracking, she doesn't learn of the employee shortage until she receives the first frantic phone call. She spends the rest of the shift scrambling to call in other employees to cover the workload. Her carefully planned schedule and payroll budget just flew out the window!

What could have happened instead? By employing a telephone time clock system, this manager would have known immediately that her crew was half-staffed. Today's telephone-based time attendance tracking, tied to an online interface for management, allows managers to see right away which employees are absent.

Imagine the advantage of knowing at 9:01 p.m. that your cleaning crew in Biloxi has three employees missing. From your central office in Tupelo, you are able to start calling in reinforcements. Doesn't that sound like a much better way to do business, rather than waiting for the cleaning crew's panicked call at 9:30? This kind of control, via a phone time clock system, is a major advantage for companies with employees clocking in away from the home office.

Here's a quick overview of how that type of system works to ease the burden of management.

Step 1: Employees at remote locations call a phone number connected to your timekeeping service and report for duty.

Step 2: Managers can pull up real-time information online to learn who clocked in at each location.

Step 3: Necessary steps can be taken to shift workers to cover gaps in work crews.

Step 4: Timecards are easily retrieved and printed for use by the payroll department.

There's another major advantage to moving to a telephone time clock system. Because overtime is a huge issue for managers, being able to know immediately which employees are close to earning overtime allows those managers to adjust employee hours. There's no reason, with the easy availability of phone time clock systems, for any manager to live with the headache of unintended overtime. There's also no reason for you to get a late start trying to fill shifts when employees fail to report.

A well-planned online timekeeping strategy based on a phone time clock for employees can ease the pain of management without causing budget convulsions. The money you'll save in unintended overtime and lost revenue due to poor employee coverage will more than pay for your new telephone time and attendance tracking system.

Four Ways Conventional Timekeeping Costs Employers Money

Time attendance tracking -- it's at the very heart of managing off-site employees. Unfortunately, it can also be the reason money is walking out the door of your business. Here are four ways conventional time tracking can be costing you money, and also some solutions that may stop the bleeding.

Employee Time Padding: Traditional timecards still used by many companies for time attendance tracking are inexact, at best. Employee time padding is easily possible. Because you're not always able to monitor exactly when your off-site employees begin or end their shifts, you're taking it on faith that the time written on their time cards is truthful.

Solution: A telephone time clock, on the other hand, records the exact time the employee calls in to begin working. Time padding can be a thing of the past using this method.

Payroll errors: Timecards require manual calculation by your staff each payroll cycle. If an addition error is made, employees may be overpaid (or underpaid.)Illegible employee handwriting and damaged or lost timecards represent their own potential hazards to your bottom line.

Solution: Using the phone time clock method for recording employee time, reports are automatically generated. This mitigates the risk of calculation errors in employee pay and also in payroll taxes.

Storage Space: Paper-based time records come with a built-in need for storage. File cabinets cost your business money, both for the equipment and the space required to house them.

Solution: By requiring off-site employees to call in their start and stop times to a telephone time clock system, records are stored digitally, requiring much less space for storage.

Time Lapse in Collecting Data: You may have a need to collect employee time data in between payrolls. Unfortunately, this can be difficult when your workforce is primarily off-site.

Solution: By implementing a phone time clock system, you can create real-time reports whenever necessary.

The time and money being wasted by using traditional timekeeping methods with off-site employees may be a major drain on your business. Investigate the telephone time clock options available and see just how much they could be saving your firm.

No-Nonsense Management

Most businesses today have a time clock system in practice, whether it is a manual time clock, a computer time clock or a punch clock. Employers must have an accurate way for their employees to record their time periods worked. If an employee time card is reported inaccurately, the results can be costly to the employer. Have you, as an employer, ever considered a Telephone Time Clock?

There are many clear advantages when it comes to monitoring your employees and making sure the time they record on time cards is done properly. It saves you time and money to have an error-free system in place. This way there can be no question marks as to what hours are worked and whether your employee is being forthcoming. A Phone Time Clock takes the wonder and worry out of all of it, and with a simple phone call twice a day, everything is recorded neatly and at your access at any time. What could be better than that?

Every employer wants to believe their employees are being honest and truthful, but occasionally as unfortunate as it is, some employees may try to forge information to get more money. This can create real problems, especially when your employee may be working from an out-of-town location. If you want to be reassured your employee is recording and reporting in an accurate manner, then you need to invest in a Phone Time Clock system.

If your company needs to improve supervisor and employee communications, an Employee Time Clock will do just that. A supervisor can leave a message for any employee or a group of employees and rest assured that everyone receives the message, because the system requires the employees to listen to the messages at check in and checkout times.

No more miscommunications, no more missed calls, no more time card collections, no more payroll inaccuracies, no more having to track down employees, the Telephone Time Clock System does all of this for you, included in your service. The benefits far outweigh the risks and for employers who do not have the time or resources to track down employees, the system is a huge help. Saving time and money is extremely important to the success of any business and with a time-tracking system, all of your problems can be solved effortlessly and easily.

Managing Telecommuters Effectively

Managing telecommuters can be considered a challenge. It’s hard to determine what approach will work for everyone. For example, just because everything's OK with Mary it might not be working for John. What can you do? The first step is to set an organizational structure. Telecommuters need to be monitored in order to be kept accountable. That means, as a manager, you have to enlist a monitoring system… the telephone time card system is perfect for this job.

Properly monitoring your telecommuters may or may not be the aspect that makes your situation “work”…. Whatever "working" means to you (and you will know your personal definition of “working” long before you ever take on telecommuters), you will have to determine what you plan to you do if there comes a point when it isn't working any longer. How will you know? When will you know? What will you do? If you’re wondering where to turn, phone time cards may just be the ticket.

A strong manager looks for a trend. If you’re setting the standard, then you determine the job and delegate what the trend should b for that job. If letting your telecommuters work on the honor system for a week or a month starts a negative trend and you can determine that "it isn't working," you should take action immediately.

Enlist a monitoring system, ask questions and explore what might be going on with individual employees. If after a period of time, you have determined your needs, and communicated your expectations, it still isn't working, action needs to be taken. Action needs to be based on the guidelines of the job description, i.e., put them on a performance improvement plan and use the telephone monitoring system as an accountability tool.

Management is tough enough without having to worry about whether people are pulling their weight on the job. If you set into motion iron clad tools to make sure your employees are doing what they ought to be doing – you’ll save yourself time, trouble, and, over the long run, a truckload of money.

Managing a Home Office

If you own your own business or manage remote employees, chances are you've run into issues with distraction or disorganization. While owning your own business and securing legitimate online business opportunities is a great way to make a living, it's often difficult to stay focused when the stresses of everyday life are bearing down on you. The good news is that there are viable solutions!

Most the time, individuals who own a home based business, find themselves distracted by the laundry, the television, children running and playing, the telephone, even the bathroom. However, there are a few tips that you can follow to ensure that your home office is distraction free as possible. First and foremost, consider using an easily maintained telephone time card system to keep track of remote employees and even your own time!

Aside from tools like the phone time card system, one of the first things to remember when setting up your home office is to avoid high traffic areas and choose a location that is relatively quiet. Many people set their home office in the kitchen or living room and find themselves totally distracted day in and day out. Complete distraction is a bad idea for those of us trying to operate an online business. So, if you can set up a separate area in a back bedroom or a private den, chances are your productivity will improve. Another key to successful home office operation is to maintain a certain level of organization. It’s good idea to keep your home office strictly your home office. For example, in the area where you operate your online business, avoid personal distractions like your bills, children's report cards, and other things that don't have anything to do with your online opportunities. Avoid clutter and keep your desk as clean and clear as possible.

Set aside a plan every day. This is another area wherein utilizing a phone in time card system can be helpful – organization is key. If you organize a plan based on your daily needs, and stick to it, you'll find that your productivity levels increase as well. Instead of wasting time wondering what you should be doing, you can simply check new items off your list.

Basically, the best way to ensure productive home business is to organize, plan, and avoid distraction. Do your best to set up your home office in an area that will cultivate a thriving online business. After all, as in most things, you're only going to get out of it what you put into it. If you're spending all your time folding laundry and no time working, you're not going to make very much money.

Maximize Profits with the Telephone Time Card System!

Running a successful business during tough economic times takes a certain amount of intuition and forethought. Believe it or not, it is possible to thrive in business even when the world around you is erupting in chaos. The best ways to achieve business successes in chaotic times are to maintain an adequate level of organization and efficiency.

Believe it or not, there are several programs available that have been specifically designed to help you streamline and effectively operate your business by incorporating technical analysis and other analytical programs to help you monitor efficiency within your business activities. One such system is the telephone time card system.

Implementing a business analysis and efficiency analysis system is one of the best ways we know of to pinpoint areas of your business that are in need of problem solving and make corrections before it's too late... In other words, take a turn for the best by incorporating the right tools and techniques before your business goes belly up. This can be especially beneficial to those are managing a staff of remote employees.

As they say, when it comes to business, the best defense is a good offense. To best defend yourself and your company against the ravages of tough economic times, you should go on the offensive now and do everything in your power to avoid problems before they occur, and if you’re already past that point, there’s no time like the present to make changes. That being said, it's easy to see that the best approach for making a positive change in your business is to first stand back and take an accurate and unbiased analysis that has the power to convince you of your current company activities.

Don't let another fiscal year go by where you find your company bleeding profits from every orifice and you can't figure out why. Instead, take the steps to turn your business around and begin earning more money than you ever thought possible – The best place to start is the management of employees and their activities through the implementation of a telephone time card system.

What could be better than earning substantial profits even in times of economic turmoil? Don’t settle for less than ultimate business success, all you need to do is employ the means and tools necessary to pinpoint problems and cultivate change.

It's Time to Make Time Worth Something

No matter what kind of business you run, taking control of your organization and your time management skills will be paramount for your success. That means it’s time to consider your options and look into the best possible ways to make the most of your management options.

Telephone time cards are an excellent solution for any business that has remote or seasonal employees, especially if that business employees part time staff. Because phone in systems are a pay-per-use, they are notably beneficial for employers who hire part time staff. Basically, in the case of part time staffers, the hiring business only pays for the time the service is in use. Best of all, in the case of the high quality phone in time card systems, there are no start-up fees and no hidden charges.

In business, every second counts. Time is a highly valued commodity, especially when that time is linked to both payroll and production. With a telephone time card system, companies can minimize the time spent on the management process, payroll, and even accounting, thereby saving their companies money.

So, if your company needs to track employees located at various remote sites, a phone in time card system will calculate employee location and pinpoint time in and out of work. Companies that need to improve supervisor and employee communication will find great value in the use of telephone time cards.

The telephone card system allows any computer with an internet connection will work for tracking purposes. At the click of a button, status of employees can be checked night or day. With eyes in the field, management has a much better idea of how to run the business.

Consider phone in time cards in order to improve accountability and organization in your off site and remote employees. We can guarantee that you’ll be impressed by the ease of use and the accountability provided by the process.

With the telephone time card system, employers have instant access to time sheets, making addressing all employee issues quick and efficient while ensuring employment accountability and improving employee performance and output – what manager could ask for more?

Open the Lines of Communication

Every employer wants to believe their employees are being honest and truthful, but occasionally as unfortunate as it is, some employees may try to forge information in an inaccurate method to get more money. This can create real problems, especially when your employee may be working from an out-of-town location. If you want to be reassured your employee is recording and reporting in an accurate manner, then you need to invest in a Phone Time Clock system.

There are many clear advantages when it comes to monitoring your employees and making sure the time they record on time cards is done properly. It saves you time and money to have an error-free system in place. This way there can be no question marks as to what hours are worked and if in fact your employee is being forthcoming. A Phone Time Clock takes the wonder and worry out of all of it, and with a simple phone call twice a day, everything is recorded neatly and at your access at any time. What could be better than that?

In fact, most businesses today have a time clock system in practice, whether it is a manual time clock, a computer time clock or a punch clock. Employers must have an accurate way for their employees to record their time periods worked and when it comes to time. If an employee time card is reported inaccurately the results can be costly to the employer. Have you, as an employer ever considered a Telephone Time Clock?

If your company needs to improve supervisor and employee communications, an Employee Time Clock will do just that. A supervisor can leave a message for any employee or a group of employees and rest assured that everyone receives the message, because the system requires the employees to listen to the messages at check in and checkout times. Saving time and money is extremely important to the success of any business and with a time tracking system, all of your problems can be solved effortlessly and easily.

Benefits of a Telephone Time Clock

The first employee time clock was invented more than 100 years ago and since that time, there have been many advances made in the world of time keeping.  Is your business still using a time clock method that is dated and antiquated?  Are you losing valuable time trying to track and verify employee time cards and records?  If so, why? Why not graduate into the newest technology and update your ability to easily and accurately handle time card issues?  There are more than a few reasons why manual time cards are a thing of the past and time attendance tracking time clock systems are now used more than ever.

The original time clock was born out of the need the Industrial Revolution created to keep accurate time records for paying countless numbers of workers.  The concept from its inception was simple, a clock was attached to a mechanical stamp which recorded times a worker arrived and left on a card, which in essence created the first payroll record. Now, think about the world as it currently is, think about all the larger corporations that employee hundreds, if not thousands of workers.  Can the same thing be done today to effectively manage a payroll of 5,000 employees? Probably not, this is why a phone time clock system is so invaluable for businesses today.

You may be wondering how an automated telephone time clock works and the answers are very simple.  Employees are simply required to call one phone number to log into work for the day and once the work day has been completed, the employee calls back to the same phone number, enters log in information and the stop time is tracked for the day.  Instead of swiping a badge, at the end of the pay period all the hours worked are automatically reported to the payroll department which drastically reduces errors and reduces hours spent combining paperwork.  A phone time clock is one of the best ideas ever created for businesses that have remote employees, there is no way any time can be altered or forged, which results in no errors or mistakes of any type.

If you don’t already have one, a telephone time clock should be something you give serious consideration to, it is money well spent and a decision you will never regret.

What a difference Chronotek makes

As the owner of a business that employs more than 100 people, many working from their homes and others working from one of our seven locations, I was looking for the right timekeeping method for all situations. Obviously I cannot be every place at every time. Often I wondered about some of my employees and the hours they actually work, versus the hours they report working. When I implemented Chronotek, it really forced my employees to be more accountable, which has helped increase overall productivity and reduce the expense of overtime. The use of Chronotek has really paid for itself. In these tough economic times, that is more important than ever. The telephone timekeeping system is easy, accurate and costs less than paying payroll staff to give out timecards, gather them and calculate them, and keep track of staff. I have found this system to be a valuable tool in helping management personnel communicate more effectively with their direct reports.

Because it is web based, you can access your Chronotek Administrative account from anywhere, on any computer, any time of day. I have been able to check up on employees at any time of the day or night. Chronotek’s system is very easy to use to add employees or include new job locations. I have been able to use the company’s text message alerts quite effectively to keep tabs on my employees. The system works by requiring employees to call a toll-free number for the purposes of clocking in and out. The data is immediately provided in real time. So you do not have to wait for a week or two to find out how many absences an employee has had, or how many times he or she has been late during a given week. It makes tracking trends very easy and simple. I use the Random Voice Verification feature so that I know for certain it is the correct employee using the system. Also, I know where my employees are calling from at any given time, thanks to patented caller-ID technology. And with the daily internal clock synchronization system, I know with absolute certainty that the times reflected are completely accurate for all my locations and for all my employees. Since we began using Chronotek, I have been able to put employee time card issues virtually out of my mind and focus on the reason I started my company in the first place—running my business.

Take Control of Your Time

If you are like many small business owners, you know how difficult and stressful it can be to keep track of each and every employee, their whereabouts and times worked. This is a nerve-wracking situation that leaves many business owners at a loss and causes undue stress and needless worry. There are ways around the manual time clocks and paper time cards are a thing of the past, now there is a telephone time clock system which takes the guess work out of time reporting and tracking. There are many benefits of having a system like this, particularly if your business has employees that work in the field from a remote location.

Now more than ever before, businesses are sending their employees into the field to handle a growing number of responsibilities. Using a system of this type is error-free and very simple. All an employee needs to do is dial to clock in using a toll-free number to clock into work. Taking a few seconds to enter an employee number and location code, an employee has effectively logged in for the start of the shift. Once the shift is completed, an employee calls back the same number and logs out; the network automatically updates and calculates the amount of time worked for the day. This is how simple it is to use a Phone Time Clock.

As an employer, there may be times when you want to view employee time cards, and with a telephone time clock you can employee data 24-hours a day, 7-days a week from any internet connection. There is no need to wait until the end of a pay period to retrieve data, no time spent wading through a large collection of time cards, no falsified information on time cards, no errors in calculations and the system works perfectly for all employees who work off-site. Time is money and money is valuable, so it is up to you as an employer to do whatever you can to save both, having a system of this nature removes countless time spent dealing with errors and inaccuracies. Never again will you need to worry about any employees making false claims or adding extra hours on a timecard, with a system that clocks a person in and out at the beginning of a work shift, and you never have to deal with discrepancies again. Take control of your business today and make every second count.

Managing Your Telecommuters

Choosing to hire telecommuters can be advantageous to both the hiring company and the employee. And telecommuters are a growing industry, being chosen by more employees looking to tighten their budget and by more companies trying to find a better employee system. Telecommuting employees can be a great choice for a company, because they cut down on time employees have to miss work due to illness or transportation problems, plus, employees are more prone to spend their time working if they do not have the distraction of co-workers. Although the idea of managing telecommuters may seem daunting, it can actually be quite an easy task.

Make sure you plan out how the telecommuting will work for each employee. Make sure goals are set into place for the employee’s work day or week and that the person has a strong understanding of the company’s long-term goals. Since they will have to make unsupervised choices, it is imperative that they know what the company is about and what they are looking for. By setting goals, the manager/employee relationship is sure to go smoothly.

 

A legal agreement needs to be written to protect both the employee and the company. The written agreement should be a contract of sorts that should go over all of the employee’s responsibilities, as well as expected work hours and any other aspect of the job. This agreement is imperative to avoid miscommunication and greater problems.

 

Make sure your employee has all of the equipment they will need to do their job efficiently. This should include telephone service, high speed internet access, a quality computer with all pertinent software installed, a web cam if needed, and any other equipment required fro the employee to complete their work.

 

Finally, set up a check-in system where the employee reports to the manager each day either via phone or email to give progress and goal reports. It is important to make sure the employee is accountable for their work. 

 

By following these steps, it is easy to set up a telecommuter situation. All it takes is hiring the right people and managing them correctly, ad the situation can be equally helpful for both parties involved.  And the situation can be a stress-free one for both the employee and the manager.

Keep Track of Your Employees Via Telephone

What is more of a headache each month than dealing with employee time cards?  It is so easy to miscalculate or worry with dishonest employees, that working with time cards becomes tedious and extremely stressful.  Traditional time cards such as punch cards can be hard to read and easily manipulated.  Computer time programs can accidentally get miscalculated with the wrong time zone.  Usually, with traditional systems, employers have to wait until the end of the month to view and monitor their employees’ time.  What if there was a simple way for employees to clock in?  What if there was a time system that employers could access online twenty four-hours a day whenever they chose to look?  What if employers had a system that could not be tampered with by untrustworthy employees? There is such a system out there.  It is simple. It is accurate.  And it involves that everyday device, the telephone.

 

     Telephone time card systems are easy ways to keep track of employee time in an efficient and quick manner.  These telephone systems work in a basic method.  When an employee arrives for work, they dial a certain number to clock in and the time is recorded.  When they get ready to leave for the day, they again dial a number to clock out.  There is no figuring involved.  There is no complicated set of keys to press or time zones and such to confuse the issue.  It is as simple as dialing a number.

      Then, whenever an employer chooses, they can view any or all of their employees’ time up to the minute in their internet browser.  This is an excellent way to keep up with employees during the week.  It will help determine who is getting to work early or late on a day to day basis instead of having to wait for a monthly report.  And, the system virtually eliminates discrepancies and problems with dishonest employees.

      Telephone time clocks are an excellent choice for employers who are not on site.  Without physically being available to monitor time or to collect time sheets, issues with employees may go unnoticed for a month at a time, making it harder to address the problem.  With the telephone time system, employers have instant access to time sheets, making addressing employee issues quick and efficient without wasting weeks.

      There are many brands and styles of telephone time cards available on the market.  A little research will lead one to the perfect model for their business.

Better Manage Your Remote Employees

If you manage a firm that hires off site employees, you’ve probably spent some time wondering what you can do to make sure that your offsite employees maintain an adequate level of productivity and success, and that their work ethics don’t falter. As an offsite employee manager, you must communicate clearly what expectations you require of your remote workers, not only with this include key milestones, but deadlines and time management as well.  According to some leading professionals in this area, “The milestones should be firm and short term to ensure that work is acceptable, timely and coordinated with on-site employees. Feedback on progress should be specific, measurable, timely and action-oriented. Above all, your remote workers should feel that they can easily seek out a supervisor for advice, counsel and input.” 

One of the best ways to ensure that your offsite employees maintain a certain level of professionalism is to require them to keep track of the time they spend on the job. Unfortunately, this process can be a bit of pain for off-site managers. A company called Chronotek has developed a great phone in time management program. If you’re struggling to keep track of your off-site employees, phone in time sheets may be just the ticket. Basically, your employees will dial a number when they arrive to work and dial again when they leave, thus allowing you complete access to an accurate and computerized database of your employee’s time management records. What could be easier?

Let’s continue on and look at some of the other ways off-site managers can improve productivity and accountability in their remote employees. 

To further ensure accountability, managers must make sure that goals are clearly stated and put into writing. This will guarantee agreement among all people involved.  One well known statement comes to mind: “If you don’t know where you’re going, you’ll probably end up somewhere else.”

If you start off on the wrong foot, chances are you’ll end up in a disastrous circumstance. Being an off-site manager means being tough, goal driven, but also fair and organized. Consider phone in time cards in order to improve accountability and organization in your off site and remote employees. We can guarantee that you’ll be impressed by the ease of use and the accountability provided by the process. 

Telephone Time Clocks, the Answer You Have Been Searching For

If you own a business where you have employees working for you in another state, then you have most likely run into the question of whether you are receiving their proper working hours or not. Well, you have a solution that is both affordable and that will remove any questions you have concerning your employees' time at work. With the use of a telephone time clock you will find that keeping track of your employees' actual working time a breeze. It is a simple process that takes the stress of time worked and attendance tracking to a whole new level where you can throw away the old-fashioned way and keep track of your employees via phone time clock.

No more wondering if they are working, or trying to keep track of your employees and the hours they work from another state. Rest assured that you are getting the hours they are required to work as well as the attendance they are required to give. This user-friendly process will come with all the instructions you need in order to start your employees on a telephone time clock program. No matter what state you live in as opposed to what state your employees reside, you will be sure to keep the correct attendance and hours worked on record. You will find with this wonderful new employee time clock the days of wondering and stress are behind you. Enjoy knowing that your employees' time and attendance is being kept to the exact minute with the dependable telephone time clock.

It is very common in today’s world for an employer to live in a different city or state than their employees so the telephone time clock just simplifies paperwork for both the employer as well as the employee when it comes to “punching into work.” Why not reduce the stress of being a business owner with the purchase of the telephone time clock? As a business owner you have enough to worry about than adding your employees' hours worked and attendance to the stack and with the use of the wonderful telephone time clock you and eliminate that worry.

From this point on you can take comfort in the fact that you know for sure rather you have an employee that is working the required hours or if you have an employee with an attendance problem. Start using the telephone time clock for your employees today and stop worrying about their hours worked or their attendance.

How To Save Money for Your Business

In a time when people are losing more and more jobs, employers have a crucial need to cut costs and still be able to monitor their employees who work from home. It is not always feasible for an employee to fill out time cards and make sure they are turned in on time, especially if they work out of town. Time Attendance Tracking does not need to be a headache though, there is a newer way to keep track of employee time clock information and it’s relatively pain-free for employer and employee both.

Have you ever thought about using Telephone Time Clock Software for Time and Attendance purposes? If not, you are missing out on some great benefits and saving precious time spent hunched over manually figuring out time cards. With a remote monitoring system, this can be a thing of the past.

The Phone Time Clock is very easy to use and simple to operate. All an employee has to do is simply dial an 800 number to clock into their place of employment. You enter your employee code and location code and that’s it, you are clocked in and ready to start your day.

To use the Phone Time Clock system to clock out at the end of your day, it is quite simple. Once your shift ends, you call the exact same 800 number to clock out. You do nothing; the system calculates the amount of time for you automatically, so there is no margin for error.

The next advantage of a Telephone Time Clock system is that all your employee time card information all of the employee data and time information is available to your 24-hours a day on computer. You can access the information from any desktop or laptop computer anywhere, at any time. You don’t have to wait until the end of the time period to get access your information, you waste no time collecting time cards, you don’t have to worry about time card accuracy or errors and the system is perfect for all employees who work off-site.

Think about all the money you can save your company using a Time Attendance Tracking Time Clock. The system is highly accurate, provides caller-ID information, and because the system is pay-per-use, your company is only charged for the times you actually use it, no hidden “extra” charges and no start-up fees are just two more advantages.

Time is a valuable commodity and now more than ever, employers need to do whatever possible to save time and money. A Phone Time Clock is an excellent way to save time and money for your business, and time is money so start saving now.