Four Ways Conventional Timekeeping Costs Employers Money

Time attendance tracking -- it's at the very heart of managing off-site employees. Unfortunately, it can also be the reason money is walking out the door of your business. Here are four ways conventional time tracking can be costing you money, and also some solutions that may stop the bleeding.

Employee Time Padding: Traditional timecards still used by many companies for time attendance tracking are inexact, at best. Employee time padding is easily possible. Because you're not always able to monitor exactly when your off-site employees begin or end their shifts, you're taking it on faith that the time written on their time cards is truthful.

Solution: A telephone time clock, on the other hand, records the exact time the employee calls in to begin working. Time padding can be a thing of the past using this method.

Payroll errors: Timecards require manual calculation by your staff each payroll cycle. If an addition error is made, employees may be overpaid (or underpaid.)Illegible employee handwriting and damaged or lost timecards represent their own potential hazards to your bottom line.

Solution: Using the phone time clock method for recording employee time, reports are automatically generated. This mitigates the risk of calculation errors in employee pay and also in payroll taxes.

Storage Space: Paper-based time records come with a built-in need for storage. File cabinets cost your business money, both for the equipment and the space required to house them.

Solution: By requiring off-site employees to call in their start and stop times to a telephone time clock system, records are stored digitally, requiring much less space for storage.

Time Lapse in Collecting Data: You may have a need to collect employee time data in between payrolls. Unfortunately, this can be difficult when your workforce is primarily off-site.

Solution: By implementing a phone time clock system, you can create real-time reports whenever necessary.

The time and money being wasted by using traditional timekeeping methods with off-site employees may be a major drain on your business. Investigate the telephone time clock options available and see just how much they could be saving your firm.

No-Nonsense Management

Most businesses today have a time clock system in practice, whether it is a manual time clock, a computer time clock or a punch clock. Employers must have an accurate way for their employees to record their time periods worked. If an employee time card is reported inaccurately, the results can be costly to the employer. Have you, as an employer, ever considered a Telephone Time Clock?

There are many clear advantages when it comes to monitoring your employees and making sure the time they record on time cards is done properly. It saves you time and money to have an error-free system in place. This way there can be no question marks as to what hours are worked and whether your employee is being forthcoming. A Phone Time Clock takes the wonder and worry out of all of it, and with a simple phone call twice a day, everything is recorded neatly and at your access at any time. What could be better than that?

Every employer wants to believe their employees are being honest and truthful, but occasionally as unfortunate as it is, some employees may try to forge information to get more money. This can create real problems, especially when your employee may be working from an out-of-town location. If you want to be reassured your employee is recording and reporting in an accurate manner, then you need to invest in a Phone Time Clock system.

If your company needs to improve supervisor and employee communications, an Employee Time Clock will do just that. A supervisor can leave a message for any employee or a group of employees and rest assured that everyone receives the message, because the system requires the employees to listen to the messages at check in and checkout times.

No more miscommunications, no more missed calls, no more time card collections, no more payroll inaccuracies, no more having to track down employees, the Telephone Time Clock System does all of this for you, included in your service. The benefits far outweigh the risks and for employers who do not have the time or resources to track down employees, the system is a huge help. Saving time and money is extremely important to the success of any business and with a time-tracking system, all of your problems can be solved effortlessly and easily.

Managing Telecommuters Effectively

Managing telecommuters can be considered a challenge. It’s hard to determine what approach will work for everyone. For example, just because everything's OK with Mary it might not be working for John. What can you do? The first step is to set an organizational structure. Telecommuters need to be monitored in order to be kept accountable. That means, as a manager, you have to enlist a monitoring system… the telephone time card system is perfect for this job.

Properly monitoring your telecommuters may or may not be the aspect that makes your situation “work”…. Whatever "working" means to you (and you will know your personal definition of “working” long before you ever take on telecommuters), you will have to determine what you plan to you do if there comes a point when it isn't working any longer. How will you know? When will you know? What will you do? If you’re wondering where to turn, phone time cards may just be the ticket.

A strong manager looks for a trend. If you’re setting the standard, then you determine the job and delegate what the trend should b for that job. If letting your telecommuters work on the honor system for a week or a month starts a negative trend and you can determine that "it isn't working," you should take action immediately.

Enlist a monitoring system, ask questions and explore what might be going on with individual employees. If after a period of time, you have determined your needs, and communicated your expectations, it still isn't working, action needs to be taken. Action needs to be based on the guidelines of the job description, i.e., put them on a performance improvement plan and use the telephone monitoring system as an accountability tool.

Management is tough enough without having to worry about whether people are pulling their weight on the job. If you set into motion iron clad tools to make sure your employees are doing what they ought to be doing – you’ll save yourself time, trouble, and, over the long run, a truckload of money.

Managing a Home Office

If you own your own business or manage remote employees, chances are you've run into issues with distraction or disorganization. While owning your own business and securing legitimate online business opportunities is a great way to make a living, it's often difficult to stay focused when the stresses of everyday life are bearing down on you. The good news is that there are viable solutions!

Most the time, individuals who own a home based business, find themselves distracted by the laundry, the television, children running and playing, the telephone, even the bathroom. However, there are a few tips that you can follow to ensure that your home office is distraction free as possible. First and foremost, consider using an easily maintained telephone time card system to keep track of remote employees and even your own time!

Aside from tools like the phone time card system, one of the first things to remember when setting up your home office is to avoid high traffic areas and choose a location that is relatively quiet. Many people set their home office in the kitchen or living room and find themselves totally distracted day in and day out. Complete distraction is a bad idea for those of us trying to operate an online business. So, if you can set up a separate area in a back bedroom or a private den, chances are your productivity will improve. Another key to successful home office operation is to maintain a certain level of organization. It’s good idea to keep your home office strictly your home office. For example, in the area where you operate your online business, avoid personal distractions like your bills, children's report cards, and other things that don't have anything to do with your online opportunities. Avoid clutter and keep your desk as clean and clear as possible.

Set aside a plan every day. This is another area wherein utilizing a phone in time card system can be helpful – organization is key. If you organize a plan based on your daily needs, and stick to it, you'll find that your productivity levels increase as well. Instead of wasting time wondering what you should be doing, you can simply check new items off your list.

Basically, the best way to ensure productive home business is to organize, plan, and avoid distraction. Do your best to set up your home office in an area that will cultivate a thriving online business. After all, as in most things, you're only going to get out of it what you put into it. If you're spending all your time folding laundry and no time working, you're not going to make very much money.

Maximize Profits with the Telephone Time Card System!

Running a successful business during tough economic times takes a certain amount of intuition and forethought. Believe it or not, it is possible to thrive in business even when the world around you is erupting in chaos. The best ways to achieve business successes in chaotic times are to maintain an adequate level of organization and efficiency.

Believe it or not, there are several programs available that have been specifically designed to help you streamline and effectively operate your business by incorporating technical analysis and other analytical programs to help you monitor efficiency within your business activities. One such system is the telephone time card system.

Implementing a business analysis and efficiency analysis system is one of the best ways we know of to pinpoint areas of your business that are in need of problem solving and make corrections before it's too late... In other words, take a turn for the best by incorporating the right tools and techniques before your business goes belly up. This can be especially beneficial to those are managing a staff of remote employees.

As they say, when it comes to business, the best defense is a good offense. To best defend yourself and your company against the ravages of tough economic times, you should go on the offensive now and do everything in your power to avoid problems before they occur, and if you’re already past that point, there’s no time like the present to make changes. That being said, it's easy to see that the best approach for making a positive change in your business is to first stand back and take an accurate and unbiased analysis that has the power to convince you of your current company activities.

Don't let another fiscal year go by where you find your company bleeding profits from every orifice and you can't figure out why. Instead, take the steps to turn your business around and begin earning more money than you ever thought possible – The best place to start is the management of employees and their activities through the implementation of a telephone time card system.

What could be better than earning substantial profits even in times of economic turmoil? Don’t settle for less than ultimate business success, all you need to do is employ the means and tools necessary to pinpoint problems and cultivate change.

It's Time to Make Time Worth Something

No matter what kind of business you run, taking control of your organization and your time management skills will be paramount for your success. That means it’s time to consider your options and look into the best possible ways to make the most of your management options.

Telephone time cards are an excellent solution for any business that has remote or seasonal employees, especially if that business employees part time staff. Because phone in systems are a pay-per-use, they are notably beneficial for employers who hire part time staff. Basically, in the case of part time staffers, the hiring business only pays for the time the service is in use. Best of all, in the case of the high quality phone in time card systems, there are no start-up fees and no hidden charges.

In business, every second counts. Time is a highly valued commodity, especially when that time is linked to both payroll and production. With a telephone time card system, companies can minimize the time spent on the management process, payroll, and even accounting, thereby saving their companies money.

So, if your company needs to track employees located at various remote sites, a phone in time card system will calculate employee location and pinpoint time in and out of work. Companies that need to improve supervisor and employee communication will find great value in the use of telephone time cards.

The telephone card system allows any computer with an internet connection will work for tracking purposes. At the click of a button, status of employees can be checked night or day. With eyes in the field, management has a much better idea of how to run the business.

Consider phone in time cards in order to improve accountability and organization in your off site and remote employees. We can guarantee that you’ll be impressed by the ease of use and the accountability provided by the process.

With the telephone time card system, employers have instant access to time sheets, making addressing all employee issues quick and efficient while ensuring employment accountability and improving employee performance and output – what manager could ask for more?

Open the Lines of Communication

Every employer wants to believe their employees are being honest and truthful, but occasionally as unfortunate as it is, some employees may try to forge information in an inaccurate method to get more money. This can create real problems, especially when your employee may be working from an out-of-town location. If you want to be reassured your employee is recording and reporting in an accurate manner, then you need to invest in a Phone Time Clock system.

There are many clear advantages when it comes to monitoring your employees and making sure the time they record on time cards is done properly. It saves you time and money to have an error-free system in place. This way there can be no question marks as to what hours are worked and if in fact your employee is being forthcoming. A Phone Time Clock takes the wonder and worry out of all of it, and with a simple phone call twice a day, everything is recorded neatly and at your access at any time. What could be better than that?

In fact, most businesses today have a time clock system in practice, whether it is a manual time clock, a computer time clock or a punch clock. Employers must have an accurate way for their employees to record their time periods worked and when it comes to time. If an employee time card is reported inaccurately the results can be costly to the employer. Have you, as an employer ever considered a Telephone Time Clock?

If your company needs to improve supervisor and employee communications, an Employee Time Clock will do just that. A supervisor can leave a message for any employee or a group of employees and rest assured that everyone receives the message, because the system requires the employees to listen to the messages at check in and checkout times. Saving time and money is extremely important to the success of any business and with a time tracking system, all of your problems can be solved effortlessly and easily.