5 Things You Didn't Know Telephone Time Clocks Could Do

You might be aware of the concept of telephone time clocking - the technology has the potential to benefit a huge range of businesses, yet is chronically underutilized! When we speak to many employers who finally ge fed up with time card padding and institute an employee time attendance tracking system, many of them say that if they'd known what telephone time clocks could do, they would have put one in years ago. So today we look at five of the things that you probably didn’t know telephone time clocks could do … apart from save quite a bit of money!

1. Usable with mobile web devices

Even if you’re on the road just as much as your employees, you can still ensure that everything is going to plan, and work is being done during work hours. Most good telephone time clocks have a dedicated mobile web version, making it easy to check on your employees from wherever you are.

2. Phones are caller-ID stamped
Even if you aren’t there to check on your employee's arrival times, you can ensure they are on site because telephone time clocks allow for recording of the caller ID of the phone. Some telephone time clock models won’t even allow an employee to sign in if it isn't done from an approved phone.

3. Automatic voice verification is available

Did you know a person's voice is as unique as their fingerprint? Voice recognition software can ensure the correct person is clocking in - no chance of a friend or workmate clocking in for a late employee.

4. Personal voice verification also available

You can also choose to record a message when your employee clocks in by voice, and personally verify that it is their voice on the other end of the line.

5. Calculation of overtime

You can actually see overtime occurring before it happens if you use a telephone time attendance tracking system. Overtime gets expensive, and if your employee tells you that they 'simply needed to finish a job before they could leave', there is little you can do after the fact. However, when you see overtime in progress, all it takes is a polite call to the employee to let them know that whatever they are working on can wait until tomorrow to avoid massive paychecks denting the budget.

5 More Things You Didn't Know Telephone Time Clocks Could Do

The name telephone time clock can actually be a bit misleading. This technology's main purpose is to allow your employees to verify the hours they've worked, to the minute … but in reality they can do so much more! Today we look at 5 more of the things that simple old employee time clocks by telephone can do, that you may not have known about!

1. Send you a no-show alert

You can have a text message alert sent instantly to your phone if an employee scheduled to clock in doesn't do so for a set period of time after their shift starts. Don't leave your business hanging indefinitely.

2. Send you check-in / check-out alerts

If you want to monitor things closely for a while, you can also choose to have text alerts sent to you for every clock-in or clock-out event on your telephone time clock system. That way, if somebody takes 15 minutes to clock out after their relief staff member arrives, you can question them immediately.

3. Account for different time ones

If you've delayed instituting a time attendance tracking system because you work across different time zones, and believed it wouldn't be able to handle that little niggle, think again. This is not a problem for modern telephone time clocks - employees always hear the correct time for their region.

4. Leave messages for your employees

You can leave messages for your employees and actually guarantee that everybody will hear the entire spiel at next clock-in! Simply set yourtime attendance tracking program so that clock-in can’t be completed until the entire message has been played back. If it's a long one, don't forget to set it so that your employees are listening on company time.

5. Track different activities
Your employees can actually enter different activity codes and almost fully automate your payroll process. This helps in your accounting, as well as in cost effectiveness reporting.