Keep Track of Your Employees Via Telephone

What is more of a headache each month than dealing with employee time cards?  It is so easy to miscalculate or worry with dishonest employees, that working with time cards becomes tedious and extremely stressful.  Traditional time cards such as punch cards can be hard to read and easily manipulated.  Computer time programs can accidentally get miscalculated with the wrong time zone.  Usually, with traditional systems, employers have to wait until the end of the month to view and monitor their employees’ time.  What if there was a simple way for employees to clock in?  What if there was a time system that employers could access online twenty four-hours a day whenever they chose to look?  What if employers had a system that could not be tampered with by untrustworthy employees? There is such a system out there.  It is simple. It is accurate.  And it involves that everyday device, the telephone.

 

     Telephone time card systems are easy ways to keep track of employee time in an efficient and quick manner.  These telephone systems work in a basic method.  When an employee arrives for work, they dial a certain number to clock in and the time is recorded.  When they get ready to leave for the day, they again dial a number to clock out.  There is no figuring involved.  There is no complicated set of keys to press or time zones and such to confuse the issue.  It is as simple as dialing a number.

      Then, whenever an employer chooses, they can view any or all of their employees’ time up to the minute in their internet browser.  This is an excellent way to keep up with employees during the week.  It will help determine who is getting to work early or late on a day to day basis instead of having to wait for a monthly report.  And, the system virtually eliminates discrepancies and problems with dishonest employees.

      Telephone time clocks are an excellent choice for employers who are not on site.  Without physically being available to monitor time or to collect time sheets, issues with employees may go unnoticed for a month at a time, making it harder to address the problem.  With the telephone time system, employers have instant access to time sheets, making addressing employee issues quick and efficient without wasting weeks.

      There are many brands and styles of telephone time cards available on the market.  A little research will lead one to the perfect model for their business.

Better Manage Your Remote Employees

If you manage a firm that hires off site employees, you’ve probably spent some time wondering what you can do to make sure that your offsite employees maintain an adequate level of productivity and success, and that their work ethics don’t falter. As an offsite employee manager, you must communicate clearly what expectations you require of your remote workers, not only with this include key milestones, but deadlines and time management as well.  According to some leading professionals in this area, “The milestones should be firm and short term to ensure that work is acceptable, timely and coordinated with on-site employees. Feedback on progress should be specific, measurable, timely and action-oriented. Above all, your remote workers should feel that they can easily seek out a supervisor for advice, counsel and input.” 

One of the best ways to ensure that your offsite employees maintain a certain level of professionalism is to require them to keep track of the time they spend on the job. Unfortunately, this process can be a bit of pain for off-site managers. A company called Chronotek has developed a great phone in time management program. If you’re struggling to keep track of your off-site employees, phone in time sheets may be just the ticket. Basically, your employees will dial a number when they arrive to work and dial again when they leave, thus allowing you complete access to an accurate and computerized database of your employee’s time management records. What could be easier?

Let’s continue on and look at some of the other ways off-site managers can improve productivity and accountability in their remote employees. 

To further ensure accountability, managers must make sure that goals are clearly stated and put into writing. This will guarantee agreement among all people involved.  One well known statement comes to mind: “If you don’t know where you’re going, you’ll probably end up somewhere else.”

If you start off on the wrong foot, chances are you’ll end up in a disastrous circumstance. Being an off-site manager means being tough, goal driven, but also fair and organized. Consider phone in time cards in order to improve accountability and organization in your off site and remote employees. We can guarantee that you’ll be impressed by the ease of use and the accountability provided by the process.